Handling of Personal Information
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Purposes of Use of Your Personal Information
In the course of conducting our business, we receive personal information, such as your address, name, postal code, telephone number, fax number, and e-mail address, through various activities, such as the receipt of applications, questionnaires, business negotiations, and the conclusion of contracts, as well as from publicly available media, such as real estate registries, commercial registries, and telephone directories.
We will use this personal information for the following purposes.【Purposes of Use of Personal Information Provided to Us】
In compliance with the “Act on the Protection of Personal Information,” we will use your personal information for the purposes of providing you with information and proposals, concluding and fulfilling contracts, providing after-sales service, contacting and communicating with you, developing new products and services, and providing information that we believe will be beneficial to you, etc. in connection with the following businesses* conducted by us.
We will use this personal information for the following purposes.- Design and sales of rolling stock parts
- Design, sales, and after-sales service of universal joints and SAFETY FIT®
- Design, sales, and after-sales service of heat exchangers and large heat exchangers
Specifically, along with the realization of our business activities and contracts, we will use the information for purposes such as the following.
- To receive your feedback
- To respond to your inquiries and requests for information materials
- To conduct market research and develop new products and services
- To provide information on products and services handled by us or our business partners
- For verification in accounting audits
- For other matters incidental or related to our business
In order to ensure the smooth execution of our business operations, we may outsource, to the extent necessary, our business operations and entrust personal information to a contractor.
In such cases, we will supervise the contractor appropriately, such as by concluding a contract with them regarding the handling of personal information. -
Personal Information Manager
Name and Contact Information of Personal Information Manager
Personal Information Manager ： Ryozo Takagi, Chief of General Affairs Department, Personal Information Protection Consultation Desk
Contact ： +81-3-3541-1061
Company Name ： Najico Co., Ltd.
Contact Department ： General Affairs Department
Telephone ： +81-3-3541-1061
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Provision of Personal Information to Third Parties
We will not provide personal information to third parties except in the following cases.
We will use this personal information for the following purposes.- When we have obtained your prior consent
- When we outsource the handling of personal information within the scope necessary to achieve the purposes of use
- When the provision of personal information is required by law
- When it is necessary for the protection of the life, body, or property of an individual and it is difficult to obtain your consent
- When it is especially necessary for improving public health or promoting the sound growth of children and it is difficult to obtain your consent
- When it is necessary to cooperate with national or local governments in the execution of their legally prescribed duties and obtaining your consent would interfere with the execution of such duties
Handling of Personal Information of Employees, Etc.
Among the types of personal information handled by us, the personal information of employees (including not only regular employees, contract employees, short-time employees, part-time employees, etc. but also directors, executive directors, auditors, temporary employees, etc.), persons who will be or would be employees (“applicants for employment, etc.”), and retired employees (“personal information of employees, etc.”) will be handled as follows.
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Purposes of Use of Personal Information of Employees, Etc.
We will use the following personal information of employees, etc. for the following purposes.
1) Purposes of Use of Personal Information of Officers and Employees
Item Specifics Purpose of Use Internally Disclosed Information Name, employee number, department, title, face photo, employment status, employee e-mail address, information on business mobile terminals, contents of self-introduction, etc. For business communication, preparation of employee lists, publication in company newsletters, etc. Basic Information Name, address, age, date of birth, gender, telephone number, face photo, etc. For employment and personnel management, job assignments (including secondments and transfers), preparation of employee lists, payment of salaries, etc., provision of welfare benefits, social insurance-related procedures, various legally required procedures, and other employment management Wage-Related Information Annual income, monthly income, bonuses, etc., method of determining salaries, retirement allowances, etc. For determination and payment of salaries, etc., tax withholding procedures, social insurance-related procedures, retirement allowances and welfare benefits, property formation, and other employment management Personnel Information Personnel evaluation, educational background, qualifications/licenses, job titles, employment history, disciplinary actions/awards, etc. For understanding human resources, determination of assignments and duties, secondments and transfers, training and skills development, promotions and demotions, and other employment management Family and Relatives Information Family composition, living together or separately, presence or absence of dependents, health condition, etc. For determination of salaries, etc., tax withholding procedures, social insurance-related procedures, childcare/nursing care leave, etc., welfare benefits, and other employment management Physical and Health Information Health condition, medical history, physical and mental disabilities, results of medical examinations, etc. For health management, ensuring an appropriate working environment, leave of absence, etc., determination of assignments, working hour management, and other employment management 2) Purposes of Use of Personal Information of Applicants for Employment, Etc.
Item Specifics Purpose of Use Basic Information Name, address, age, date of birth, gender, telephone number, face photo, etc. For review and decision of employment, review and decision of employment conditions, response to enquiries, administrative contacts, etc. Wage-Related Information Annual income, monthly income, bonuses, etc., and method of determining salaries Personnel Information Educational background, qualifications/licenses, job titles, employment history, etc. Family and Relatives Information Presence or absence of dependents, etc. 3) Purposes of Use of Personal Information of Retired Employees
Item Specifics Purpose of Use Basic Information Name, address, age, date of birth, gender, telephone number, face photo, etc. For preparing various personnel data, post-retirement contact, etc. Wage-Related Information Annual income, monthly income, bonuses, etc., method of determining salaries, retirement allowances, etc. Personnel Information Personnel evaluation, educational background, qualifications/licenses, job titles, employment history, disciplinary actions/awards, etc. Family and Relatives Information Family composition, living together or separately, etc. Physical and Health Information Health condition, medical history, physical and mental disabilities, results of medical examinations, etc. In the event that the purposes of use of such personal information of employees, etc. are changed, we will notify you or publicly announce such changes on this website.
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Contact for Inquiries about Personal Information of Employees, Etc.
Contact ： Najico Co., Ltd., General Affairs Department (+81-3-3541-1061)
Hours ： 9:00 a.m. to 5:00 p.m. (except Saturdays, Sundays, national holidays and year-end and New Year’s holidays)
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Procedures for Correction, Etc. and Suspension of Use, Etc. of Personal Information of Employees, Etc.
- In response to a request for correction, etc. made to such a contact, if the requester provides sufficient information to identify the target information and we determine that the correction, etc. is necessary to achieve the purposes of use, we will make the correction, etc. according to the result.
- In response to a request for suspension of use, etc. made to such a contact, if the requester provides sufficient information to identify the target information and the request is found to be reasonable, we will suspend its use, etc.
However, we may not respond to all or part of the request if any of the reasons for nondisclosure apply.
Supplementary Provisions
This handling of personal information of employees, etc. shall come into effect as of August 1, 2018.
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Basic Policy on the Proper Handling of Specific Personal Information, Etc.
We established this basic policy in order to work as an organization to ensure the proper handling of specific personal information, etc.
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Name of Business
Najico Co., Ltd.
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Compliance with Relevant Laws, Regulations, Guidelines, Etc.
We will comply with the “Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures,” the “Act on the Protection of Personal Information,” and the “Guidelines for the Proper Handling of Specific Personal Information (Business Operators’ Edition)” and will handle specific personal information appropriately.
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Matters Concerning Safety Control Measures
We have separately established the “Rules for the Handling of Specific Personal Information” regarding safety control measures for specific personal information.
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Contact for Questions, Etc.
If you have any questions or complaints regarding our handling of specific personal information, please contact us at the following address.
- Company Name ： Najico Co., Ltd.
- Contact Department ： General Affairs Department
- Telephone ： +81-3-3541-1061
Enacted on July 1, 2015
Purposes of Use of Individual Numbers
We will use individual numbers for the following purposes.
If we use individual numbers for any purposes other than those listed below, we will notify you of the purposes of use or announce them on our website.
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≪Individual Numbers of Employees≫
【Taxation】
Preparation of withholding records
Preparation of applications for (or change in) exemption for dependents of an income earner, applications for deductions for insurance premiums, and applications for special exemption for the spouse of an income earner
Preparation of declarations concerning retirement income
Preparation of declarations, notifications, and applications concerning property accumulation housing savings and property accumulation pension savings
For those who are members of the employee stock ownership plan, submission to the employee stock ownership plan with respect to the preparation of payment records by the employee stock ownership plan
For those who are our shareholders, preparation of payment records of dividends, distribution of surpluses, and interest on funds【Social Insurance】
Notification of health insurance and employees’ pension insurance
Application and billing for health insurance and employees’ pension Insurance
Notification of employment insurance and industrial accident compensation insurance
Application and billing for employment insurance and industrial accident compensation insurance
Preparation of certificates for employment insurance and industrial accident compensation insurance -
≪Individual Numbers of Employees’ Dependents, Etc.≫
【Taxation】
Preparation of withholding records, applications for (or change in) exemption for dependents of an income earner, applications for deductions for insurance premiums, and applications for special exemption for the spouse of an income earner
【Social Insurance】
Notification of health insurance and employees’ pension insurance
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≪Individual Numbers of Clients≫
Preparation of payment records concerning real estate transactions Preparation of payment records concerning remuneration, fees, contract sums, and awards
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≪Individual Numbers of Shareholders≫
Preparation of payment records of dividends, distribution of surpluses, and interest on funds